UCLA Film & Television Archive Cataloging Procedure Manual--Voyager
Section 1, Introduction to Cataloging Procedure Manual--Voyager
1.1, Standards followed
1.2, Relationship to AMIM
2.1, Withdrawals, internal records and missing items
2.1.1, Withdrawals and internal records
2.1.2, Missing items
2.2, Split records and split fields
2.2.1, Split records
2.2.2, Split fields
2.3, Cataloging Statistics
2.4, Backlog procedures
2.4.1, Statistics
2.4.2, Backlog database
2.4.3, Inputting priorities
2.4.4, Inventory forms to be given to catalogers
2.4.5, Backlog information
2.4.6, Backlog trouble-shooting
2.5, Equipment--Maintenance
2.5.1, Computers, network
2.5.2, Printers
2.5.3, Voyager problems
2.6, New employee orientation checklist
2.6.1, Beforehand
2.6.2, First day
2.6.3, Cataloging concepts to cover
Section 3, Filmographic record--Introduction
3.1, Policy on research
3.2, Object of a record
3.2.1, Untitled materials connected with a particular film, program or program episode
3.2.2, Elements
3.3, Introduction to analysis
3.4, Archive analysis policy
3.4.1, Method A (Contents note alone)
3.4.2, Method B (Analytic added entries to record with no collective title)
3.4.3, Method C (Contents note with added entries)
3.4.4, Method D (Host record with component part analytics)
3.4.5, Method E (Component part analytics with series added entries)
3.4.6, Method F (IN analytics)
3.4.7, Method G (With notes)
3.4.8, Method H (Component part analytics using both host and component part titles)
3.5, Sources of information
3.6, Capitalization
3.7, Punctuation
3.8, Levels of description
Section 4, Filmographic record--Main entry
4.1, Personal name main entry
4.1.1, Hearst material
4.2, Uniform titles and filing titles
4.2.1, Uniform titles
4.2.1.1, TV movies which are pilots
4.2.1.2, Television news
4.2.1.3, Uniform titles for bills and laws
4.2.2, Filing titles
4.2.3, Cross references
Section 5, Filmographic record--Body of the description
5.1, Titles
5.1.1, Episode and issue titles
5.1.2, Explanations added to title proper
5.2, Supplied titles
5.2.1, Untitled materials in particular form categories
5.2.2, Unidentified materials
5.2.2.1, Unidentified materials released or broadcast with a title
5.2.2.2, Unidentified episode of a known series, serial or newsreel
5.2.2.3, Completely unidentified materials
5.2.3, Unedited footage, unconnected with a particular film or program, stock shots, untitled film or tape used as a recording medium
5.2.4, Compilation of more than three works on a single item with no collective title
5.2.5, Special rule for materials in containers
5.3, Statement of responsibility
5.3A, Edition/version
5.4, Country of production
5.5, Distribution, release, broadcast
5.5.1, Dates of distribution, release, broadcast
5.5A, Series
5.6, Notes summary
5.7, Notes in detail
5.7.1, General note (500)
5.7.1.1, Nature or form note (500)
5.7.1.2, Edition and history (500)
5.7.1.3, Source of title proper (500)
5.7.1.4, Variations in title (500)
5.7.1.5, Citations (500)
5.7.1.6, Statements of responsibility (500)
5.7.1.7, Country of production (500)
5.7.1.8, Publication, distribution (500)
5.7.1.9, Physical description (500)
5.7.1.10, Accompanying material (500)
5.7.1.11, Series (500)
5.7.1.12, Censorship (500)
5.7.1.13, Numbers borne by the item (500)
5.7.1.14, Copyright registration information (500)
5.7.1.15, Awards (500)
5.7.1.16, Intended audience and rating designations (500)
5.7.2, With notes (501)
5.7.3, Dissertation note (502)
5.7.4, Bibliography, etc., note (504)
5.7.5, Contents notes (505)
5.7.5.1, Commercials and public service announcements (505)
5.7.6, Restrictions on access note (506)
5.7.7, Scale note for graphic material (507)
5.7.8, Credits note (508)
5.7.9, Citation note (510)
5.7.10, Participant or performer note (511)
5.7.11, Numbering peculiarities note (515)
5.7.12, Type of computer file or data note (516)
5.7.13, Date/time and place of an event note (518)
5.7.14, Summary and intertitles (520)
5.7.15, Other rating designations (521)
5.7.16, Geographic coverage note (522)
5.7.17, Preferred citation of described materials note (524)
5.7.18, Supplement note (525)
5.7.19, Additional physical form available note (530)
5.7.20, Reproduction note (533)
5.7.21, Original version note (534)
5.7.22, Location of originals/duplicates note (535)
5.7.23, Funding information note (536)
5.7.24, System details note (538)
5.7.25, Terms governing use and reproduction note (540)
5.7.26, Immediate source of acquisition note (541)
5.7.27, Location of other archival materials note (544)
5.7.28, Biographical or historical data (545)
5.7.29, Language note (546)
5.7.30, Former title complexity note (547)
5.7.31, Issuing body note (550)
5.7.32, Entity and attribute information note (552)
5.7.33, Cumulative index/finding aids note (555)
5.7.34, Information about documentation note (556)
5.7.35, Ownership and custodial history (561)
5.7.36, 562 field (version note)
5.7.37, Case file characteristics note (565)
5.7.38, Methodology note (567)
5.7.39, Linking entry complexity note (580)
5.7.40, Publications about described materials note (581)
5.7.41, Action note (583)
5.7.42, Accumulation and frequency of use note (584)
5.7.43, Exhibitions note (585)
5.7.44, Awards (586)
5.7.45, Local note, not suppressed from public display (590)
5.7.46, Program notes (590)
5.7.47, Preservation history notes (590)
5.7.48, Host item entry (773)
5.7.49, Electronic location and access (856)
5.7.50, Local note suppressed from public display (539)
Section 6, Access points--Added entries and subject/genre/form access
6.1, Name added entries
6.1.1, Relator terms for archival moving image cataloging
Relator term list
6.1.1.1, Format of relator terms
6.1.2, Fictional characters and performing groups
6.2, Related work added entries
6.3, Title added entries
6.3.1, Title added entry table
6.4, Subject, genre, and form access
6.4.1, Deciding which headings to assign
6.4.2, Local subject and genre/form headings
6.4.2.1, Local subject headings
6.4.2.2, Local genre/form headings
6.4.2.3, LCSH genre/form headings
6.4.3, Geographic and jurisdictional headings
6.4.4, Names as subjects
6.4.4.1, Double-indexing of proper names
6.4.4.2, Proper names to be established in the vernacular
6.4.5, Works about a moving image genre or form
6.5, By vs. about vs. depicting
Section 7, Access points--Inventory records
7.1, Title main entries
7.2, Personal name main entries
7.3, Personal name added entries (700)
7.4, Subject added entries for personal name (600)
7.5, Uniform title added entries for works contained (730 02)
7.6, Title added entries
7.7, Genre and form headings (655)
7.8, Local genre/form headings for particular categories
7.9, Subject headings for commercials (650 _0)
7.10, Additional subject, genre and other headings added by catalogers
7.11, How to check to see if a heading has been established in our authority file
Section 8, Access points--Authority work
8.1, Voyager authority files
8.1.1, Notes in authority records
8.1.2, Library of Congress control numbers in authority records
8.2, Authority work on personal names
8.3, Authority work on corporate names
8.4, Authority work on uniform titles
8.5, Authority work on series
8.6, Authority work on subject and geographic headings
8.7, Cross references
8.8, NACO reporting
8.9, Local establishment
8.9.1, Local establishment of headings
8.9.2, Local establishment of references
8.9.3, Locally written scope notes
8.10, Copying the Libraries' records into our authority files
8.11, Fixed field codes for authority records (008 field)
8.12, Control subfield w codes for authority records
8.13, Voyager/OCLC mapping, fixed fields, authority records
8.14, URLs in authority records
Section 10, Leader--Bibliographic records--All formats
Section 11, General information (008 field)--Bibliographic records--Films and videorecordings
Section 12, General information (008 field)--Bibliographic records--Sound recordings
Section 13, 00X fields other than 008, and 0XX fields
13.5.1, SPAC code and text (901)
13A.2, Cataloger inputter note (910)
13A.3, ORION1 record number (935)
13A.4, Large record note (999)
Section 14, Fixed and local holdings fields--Introduction
14.1, Object of a holdings record
14.2, Control number
14.3, Record suppression in Voyager
Section 15, Holdings fields--Leader--All formats
Section 16, Holdings fields--Physical description (007 field)--Films
Section 17, Holdings fields--Physical description (007
field)--Videorecordings
Section 18, Holdings fields--Physical description (007 field)--Sound recordings
Section 18A, Holdings fields--Physical description (007 field)--Electronic resources
Section 19, Holdings fields--Fixed-length data elements (008 field)--All formats
Section 20, Holdings fields--843--Reproduction note
$b Place of reproduction
$c Agency reponsible for reproduction
$d Date of reproduction
$n Reproduction note
Reproduction permission note
Common phrases to use to describe the reproduction source
Current transfer facilities at the UCLA Film & Television Archive
Section 21, Holdings fields--845--Terms governing use and reproduction note
Section 22, Holdings fields--852--Location
22, SUBLOCATION IN $b SUBFIELD:
22, INVENTORY NUMBER IN $h SUBFIELD:
22.1, CONDITION NOTES TO GO IN $q SUBFIELD:
Section 23, Holdings fields--866--Textual holdings--Basic bibliographic unit
23.1, Public notes to go in $z subfield
23.1.1, PART/ELEMENT:
23.1.2, NOTES:
23.1.3, ADDITIONAL PHYSICAL DESCRIPTION:
23.1.4, NOTES:
23.1.5, PRESERVATION:
23.1.6, OLD INVENTORY NO.:
23.1.7, LOCATION:
23.2, Staff only notes to go in $x subfield
23.3, Examples of complete 866 fields
Section 24, Voyager item records
Section 25, Holdings fields--901--Archive collection codes
Section 26, Holdings fields--903--Physical description
26.1, Film
26.1.1, Extent of item
26.1.2, Aspect ratio and special projection characteristics
26.1.3, Sound characteristics
26.1.4, Color characteristics
26.1.5, Dimensions
26.1.6, Film base
26.1.7, Generation
26.1.8, Copy numbers
26.1.9, Film examples
26.2, Video
26.2.1, Video format or other video technical specifications
26.2.2, Video examples
26.3, Sound recordings
26.3.1, Sound recording examples
26.4, UCLA Archive abbreviations list--Introduction
26.5, UCLA Archive abbreviations list
Section 27, Holdings fields--905
Section 28, Holdings fields--910
Section 29, Holdings fields--916
Section 31, Holdings fields--989
Section 33, Inputting inventory forms
33.6, In process (minimal level) records for items in the backlog
33.7.4, Do not enter the following types of Processing Database records
Section 34, How to fill out an inventory form
34.8, Abbreviated Hearst newsreel titles and their equivalents in cataloging
Section 34A, Special problems--Collection level records
34A.5.3.3, Titles connected with a film or television program
34A.7, Voyager bibliographic record numbers for collection level records
Section 35, Special problems--DGA
Section 36, Special problems--Newsreels
36.1, Hearst newsreel types
36.1.1, Hearst silent material
36.1.2, Hearst sound newsreels
36.1.3, Hearst cuts and outs
36.1.4, Hearst vault material
36.1.5, Hearst color cans
36.1.6, Hearst Telenews daily
36.1.7, Hearst Telenews sports
36.2, Principal documentation of the collection
36.2.1, Hearst index cards
36.2.2, Dispo sheets
36.2.3, Synopsis sheets
36.2.4, Summary of information sources on the Hearst collection
36.3, What is in Voyager
36.4, Object of the record
36.4.1, Released newsreels
36.4.1.1, Definition of a story
36.4.2, Unreleased footage
36.4.3, Stock footage with a release history
36.4.4, Completeness
36.5, Relationships between records
36.5.1, Description of source material on story records
36.5.2, Description of subsequent uses of footage
36.6, Creating Voyager records
36.6.1, Use of collection documentation
36.6.2, Special considerations for Commercial Services preview cassette records
36.6.3, Title
36.6.3.1, Commercial Services titles and their equivalents in cataloging
36.6.3.1.1, Released footage
36.6.3.1.2, Unedited footage
36.6.3.2, Transcription, volume/issue designations, and story titles for released issues (cataloging only)
36.6.3.3, Assigning titles to Hearst material covered by the supplied title rules
36.6.3.4, Silent era (International) roll numbers, sound era negative numbers, Hearst safety dupe (HVM) can and roll numbers, and Telenews roll numbers
36.6.4, Date fields (260, 033, 045)
Date tables
36.6.5, Series (440, 490, 830)
36.6.6, Notes
36.6.6.1, Contents notes (505s), summaries (520s), and shot descriptions (505s)
36.6.6.2, Credits notes
36.6.6.3, No use notes
36.6.6.4, Version notes
36.6.6.5, Sequence in issue notes
36.6.6.6, Copyright notes
36.6.6.7, Summary of bibliographic notes
36.6.7, Access points
36.6.7.1, Verifying and tracing personal names on Hearst newsreel records (cataloging only)
36.6.8, Holdings
36.6.8.1, Physical description information
36.6.8.2, Preservation and reproduction information
36.6.8.3, Access points
36.6.8.4, Duplicates struck by the Hearst Corporation and filed with HVM
36.6.8.5, Special instructions for Commercial Services preview cassette holdings
36.6.8.6, Summary of holdings notes
36.6.9, Checklist for the issue
36.6.10, Checklist for the stories
Section 36A, Special problems--Oral histories
36A.1, Overview of oral histories
36A.2, General rules (OCHM Chapter 1)
36A.2.1, Unit of the description (OHCM 1.1)
36A.2.2, Projects, collection, and their component interviews, single descriptions or multiple descriptions (OHCM 1.2)
36A.2.3, Level of detail in the description (OHCM 1.3)
36A.3, Description of oral history interviews, projects, and collections (OHCM Chapter 2)
36A.3.1, Title area (OCHM 2.1)
36A.3.1.1, Statement of responsibility (OHCM 2.1F)
36A.3.2, Edition area (OHCM 2.2)
36A.3.3, Date area (OHCM 2.4)
36A.3.4, Physical description area (OHCM 2.5)
36A.3.5, Series area (OHCM 2.6)
36A.3.6, Note area (OHCM 2.7)
36A.4, Choice of access points
36A.4.1, Name entries
36A.4.1.1, Interviewee
36A.4.1.2, Interviewer
36A.4.1.3, Project names
36A.4.1.3, Collectors
36A.4.1.3, Corporate bodies associated with an oral history project or collection
36A.4.2, Title added entries
36A.4.2.1, Alternate titles
36A.4.2.2, Formal titles (OHCM 3.3F1)
36A.5, Examples
Section 37, Special problems--Paper prints
Section 38, Special problems--Production companies and distributors on inventory records
Section 39, Special problems--Reproductions and preservation
39.1, Preservation
39.2, Reproduction
Section 40, Special problems--Rereleases, reissues
40.1, Is the reissue or rerelease a different version?
40.2, Is a new distributor associated with the change in version?
40.3, Other areas of the record
Section 41, Special problems--Silent films
Section 42, Special problems--Sound track film
42.1, Older preserved titles and newsreels
42.2, Newer preserved titles
42.3, Titles not preserved
Section 42A, Special problems--Streaming and downloadable video
42A.1, Fixed fields
42A.2, 300 fields
42A.3, Notes
42A.4, 856 fields
Section 43, Special problems--Student films
Section 44, Special problems--Television and radio series
Section 45, Special problems--Vitaphone shorts with sound on disc
Section 46, Appendix--MARC 21 format crib sheet--Bibliographic records
Section 47, Appendix--MARC 21 format crib sheet--Holdings records
Section 48, Appendix--MARC 21 format crib sheet--Authority records
Section 49, Appendix--MARC 21 format crib sheet--Foreign films
Section 50, Appendix--MARC 21 format crib sheet--Preservation
Section 51, Appendix--MARC 21 format crib sheet--Dates
Section 52, Appendix--Ready reference tables
52.1, Military time
52.2, Local TV channels
52.3, Initial articles in all languages
52.4, Kodak cine edge print markings charts
52.5, Academy Awards years
52.6, Useful Web sites for cataloging research
52.6.1, Biographical information about persons who work in film and television
52.6.2, Biographical information about politicians
52.6.3, Credits and other information about motion pictures
52.6.4, Credits and other information about radio and television programs
52.6.5, Documentaries
52.6.6, Filmographic terms, information about the history of cinematography, film formats, etc.
52.6.7, Information about bills and laws
52.6.8, Information about copyright
52.6.9, Information about corporations, U.S. and foreign
52.6.10, Information about music and music people
52.6.11, Information about television news
52.6.12, Information valuable for the establishment of subject headings, including geographic headings
52.6.13, International films
52.6.14, Personal/independent films
52.6.15, Webliographies
52.7, Newsreel series produced by the Hearst Corporation
Section 53, Appendix--Order of holdings desired
Section 54, Appendix--Editing in Voyager
54.1, Editing diacritics and special characters
54.2, Cloning records
54.3, Deleting barcodes
Section 55, Appendix--ORION1 and TAOS--Where it all went
55.1, TAOS to Voyager migration
55.2, ORION1 to TAOS migration
Section 56, Appendix--Known data migration problems
Section 57, Appendix--Unresolved Voyager problems
57.1, OPAC configuration limitations
57.2, Cataloging Client limitations
57.3, Limitations with both Cataloging Client and OPAC
Section 58, Appendix--How to edit a pre-existing record
58.1, Bibliographic
58.2, Holdings
58.3, Authority
Section 59, Appendix--Availability crib sheet
Section 60, Appendix--History of newsreel cataloging
Section 61, Appendix--OCLC crib sheet
Last modified: February 23, 2012, my