UCLA Film & Television Archive Cataloging Procedure Manual--Voyager

SECTION 1
INTRODUCTION TO CATALOGING PROCEDURE MANUAL--VOYAGER (CPMV)

1.1, STANDARDS FOLLOWED:

Follow AACR2R and Archival Moving Image Materials, AMIM, for short. Where they disagree, this manual will tell you which to follow. It will also record local practice outside the purview of the national cataloging rules, and our decisions on rules left in the form of a series of options at the national level.

Cataloging Department staff are expected to familiarize themselves with the contents of the Cataloging Procedure Manual, and follow the procedures described. If errors, conflicting procedures and the like are discovered, they should be reported to the Cataloging Supervisor and the CPM should be modified to correct these types of problems. When new procedures are proposed, they should be proposed in the context of the CPM, and should include suggestions concerning where in the CPM they should be located, and what other areas of the CPM might need to be modified so as not to conflict with the proposed procedure.

The Archive follows the national and local standards embodied in the following documents:

DESCRIPTIVE CATALOGING:

• Anglo-American Cataloguing Rules, 2nd ed., 2002 rev. (AACR2)
• Archival Moving Image Materials: a Cataloging Manual (AMIM)
• Cataloging Service Bulletins
• 1997 ed. of the ALA-LC Romanization Tables
• Library of Congress authorities (name and subject)

COMPUTER CODING:

• MARC 21 Concise Format for Authority Data
• MARC 21 Concise Format for Bibliographic Data
• MARC 21 Concise Format for Holdings Data
• MARC 21 Code List for Countries
• MARC 21 Code List for Geographic Areas
• MARC 21 Code List for Languages
• MARC 21 Code Lists for Relators, Sources, Description Conventions
• MARC 21 Code List for Organizations
• Voyager users' guides

SUBJECT CATALOGING:

• Library of Congress Subject Headings. (LCSH)
• Library of Congress Subject Headings. A Guide to Subdivision Practice
• Moving Image Materials: Genre Terms
• Subject Cataloging Manual

This manual will be revised and updated constantly as new procedures become necessary and old ones are revised or deleted. It is the responsibility of all the cataloging staff to maintain this manual. If procedures are not working, bring suggested solutions to the meetings of cataloging staff for discussion.

NOTE: Because we do not follow AMIM in all cases where it conflicts with AACR2, we will not code the 040 field as $eamim.

1.2, RELATIONSHIP TO AMIM:

Memo to: Eddie Richmond
From: Martha Yee

RE: The UCLA Archives' use of the AACR2 interpretive manual Archival Moving Image Materials: a Cataloging Manual

Date: November 5, 1984

This memo constitutes a recommendation that the UCLA Archives follow the AACR2 approach to determining the object of a cataloging record, supplemented by the LC manual wherever it can be applied without undermining the basic AACR2 approach. (For a more detailed discussion of the considerations behind this recommendation, please see the two attached letters.)

The reasons for this recommendation are as follows:

1. I believe the AACR2 approach will enable us to produce more cataloging records for less money, and that these records will contain more valuable information (more transcription from the items themselves) in a more easily readable form.

2. Since we are just beginning our cataloging program, we are freer of the "weight of the past" than the archives which have followed the archival practice of creating work-based records in the past.

3. Our approach will not produce records which are incompatible with records produced using the LC manual for the following reasons:

   a) We will draw up in-house rules for choice of a uniform title which will correspond to the rules the other archives use for choice of a title, so identification should not be any more of a problem than it will always be no matter which rules are followed.

   b) We will actually tend to create more records for a particular title than the other archives will, and it should be clearer which versions we hold, so it should not be too difficult to determine which master record in a national database to which to attach our holdings.

I propose to create our own in-house procedure manual, in which I can (among other things) indicate which parts of the LC manual we will follow as modifications to AACR2, always attempting to make our cataloging as compatible as possible with that produced by archives using the LC manual.

Last modified: February 1, 2010, my