UCLA Film & Television Archive Cataloging Procedure Manual--Voyager
Voyager label: Credits heading(s):
As a general policy, make personal name added entries for the following production credits:
If two to four persons carried out one of the major functions, trace all; if more than four carried out one of the major functions, trace the first named, or the one with the greatest overall responsibility. In addition, trace all production credits for people or bodies whose names have been established at the Archive previously. Also trace any names that are featured prominently in the chief source of the item cataloged. For minor functions, trace only prominently featured names, and try to limit the tracing to one name.
Make personal name added entries for the five top-billed performers. In addition, trace all performers whose names have been established at the Archive previously, or whose names are listed in major reference works, such as Halliwell's Filmgoer's companion, latest edition (for 1930's films), or the Complete directory to prime time TV stars (Brooks) and the index to the Complete directory to prime time network and cable TV shows (Brooks) (for television programs). Also trace any names that are featured prominently in the chief source of the item cataloged.
Make corporate added entries for production companies, sponsors, distributors, and copyright holders. For television and radio, make added entries for continuing sponsors of a series as a whole, but not necessarily for the companies whose commercials happen to appear during the program. When establishing a corporate body which is identified by its parent body, input authority records for both the parent body and the subdivision. Do not follow the AACR2 practice of entering official communications of government officials under the heading for the jurisdiction and office (24.20); instead enter all under the official's personal name; make a see reference from the heading for the jurisdiction and office.
For titled footage consisting of or containing an interview, make 700 added entries for the interviewer and the interviewee.
For directors whose names are in Chinese, Japanese, Korean, Cyrillic, Arabic, Hebrew or other nonroman languages, use transliterated names in the bibliographic record, and provide access under vernacular forms of name by means of cross references (400 fields) in the authority record. Eventually, for full cataloging, we would like to be able to transcribe in the vernacular, but we have not yet done this in our file.
Use the standard list of relator terms, when applicable, placing the relator terms in the $e subfield. When the function performed by a particular person is not clear, do not add a relator subfield. When a person has performed more than one function, repeat the $e subfield for each one. Use 'animation', not 'direction' or 'production' for directors or producers of animation.
While it may someday be useful to use the new MARC 21 relator term 'depicted' in our 630, 650 and 651 fields when an image of the entity actually appears in the film, the retrospective conversion effort at this time would be so massive, and the use, according to ARSC, would likely be so minimal (email from Mark Quigley dated August 5, 2005) that we have decided not to tackle this problem at this time.
Do not format relator terms following
LC practice. Instead, end the heading with a period. The reason for
this is that, even though relator terms currently display in the public
display online, we plan to request to have these neither index nor display,
and the names without the relators are easier to read when they end with
a period, not a comma. Also, in future display specifications we may want
to separate the relator term from the heading; e.g.:
Von Stroheim, Erich, 1885-1957.
direction
Greed
The wedding march
cast
La grande illusion
Sunset Boulevard
In some cases, the name of a performer or a performing group coincides with the name of a recurring character or group of characters. For example, Moran and Mack is a vaudeville comedy team comprised of the actors George Moran and Charles E. Mack. Sometimes their personal and/or corporate names are presented as the names of fictitious characters (who may even be played by other people), and sometimes they are presented as performer/performing group credits. In such cases, make a name access point for both the performer or performing group and a topical subject access point for the name of the character(s), even though this may sometimes mean double-indexing.
When George Moran the performer plays the character of George Moran:
Another example is the performing group Weber and Fields.
In general:
1. Assign the heading for the performer or the performing group; if a performer is part of a performing group which includes his or her name, assign only the name of the performing group. On the authority record for the group, add 5XX references from the individuals (thus eliminating the need to add a 700 for each individual on the bibliographic record), per AACR2 26.2C. Also make authority records for the individuals, with 5XX for the group. Disregard LC's parsimonious practice, and make two-way see also references between person(s) and group, regardless of whether a person's name is included in the name of the group. [For LC practice regarding added entries for individuals vs. performing groups, see NUC records for sound recordings by the Beatles; no separate entries are made for John, Paul, etc. Note that in this case, LC would not make 5XX's from the individuals to the performing group name, because the name of the group does not include the names of the individuals.]
2. Assign 650 _ 0/650 _ 4 for the fictitious character name.
The following AACR2 rules, and LC rule interpretations, cover the establishment of names for performing groups: 24.4B, 26.2C, 26.3A3.
Be sure to make an added entry for any work on which a film or television work is based, or otherwise related. When making author-title added entries, drop any initial article from the title portion.
In general, cross references on authority records should be preferred to title added entries on bib. records.
When a uniform title authority record has been made, create a cross reference for the title in the 245 field (if it is not the same as the uniform title), and change the first indicator in the 245 field to 0, even when the 245 title is different from the uniform title.
Title added entries should be made only when:
| TAG AND INDICATORS | LEGAL IN MARC 21? | CURRENT CATALOGING PRACTICE | POTENTIAL CONVERSION |
|---|---|---|---|
| 245 1 0 | yes |
|
No conversion necessary |
| 246 3 _ | yes |
|
No conversion necessary |
| 740 0 0 | second indicator 0 obsolete in MARC 21 | Title added entry needed for uniform title flipping, when we have entered a film under the original release title in the U.S. instead of the original release title in the country of origin. | Now that we cannot identify all records eligible for flipping, this
could be used to catch many of them (but not the kind that has the
original title in the country of origin in the 245 field).; every
record with a 740 00 should be flipped on export? Potential flipping
program:
|
| 740 0 2 | yes | Title added entry--uncontrolled related/analytical title. | No conversion necessary |
| 730 0 _ | yes | Use for an added entry for a related work. | No conversion necessary |
| 730 0 2 | yes | Use for an added entry for a work contained within the work cataloged
or inventoried.
Beginning in July, 2000, also use this for a title added entry needed to link a bibliographic record to a uniform title authority record, when the uniform title is in the 245 field (and therefore not automatically linked by Voyager). |
No conversion necessary |
Make title added entries (246 3 _) or authority file cross references (430) substituting spelled out forms for abbreviations, numerals, signs, symbols, etc. appearing anywhere in the title proper or uniform title. As soon as there is an authority record for the title, or if you can see that an authority record for it is likely to be necessary in the future, the 430 should be preferred to the 246 3 _. Refer to LCRI 21.30J for guidance concerning the substitution of spelled out forms, but disregard their "first five words" criterion. Disregard LCRI 21.30J, no. 8, and do not make added entries to drop spacing or punctuation from acronyms and initialisms. Prefer authority records when a television series title contains abbreviations, numerals, etc. Make title added entries for abbreviations, numerals, etc. appearing in film titles, titles of television specials or TV movies (i.e., non-series), and episode titles. Never make a 246 3 _ added entry for a title that has already been placed in a 430 see reference field in an authority record.
Always make a 740 0 0 added entry for the original release title in the country of origin, if it is different from our uniform title. This is the only time that a 740 added entry should duplicate a 430 see reference in the authority file. If the original release title in the country of origin is in Chinese, Japanese, Korean, Cyrillic, Hebrew, Arabic or other nonroman scripts, make two 740 00 added entries, one for the transliterated title and one for the title in vernacular. Access under all other release titles should be provided by means of cross references in the authority file. See also SECTION 4.2, UNIFORM TITLES AND FILING TITLES, and SECTION 8.4, AUTHORITY WORK ON UNIFORM TITLES.
Make a 246 3 _ added entry for a television series title and its show number, if the inventory records were primarily organized by show number, or there is some other reason to believe that it would be useful to be able to search using the show number.
Make 730, 2nd indicator 2, added entries for commercials included in radio and television programs, following the supplied title guidelines for commercials. If commercials for a number of different products are included on a single item, list them in a contents note and make an added entry for each.
730 0 2 $a Commercials. Swans Down Cake Mixes. Animated. They win on all four counts.
If all or most of the commercials on a program are from one sponsor, either list them in a contents note, or give the sponsor's name in a 500 note. In either case, make only one added entry for all the commercials.
730 0 2 $a Commercials. Hallmark.
Establish personal, corporate and jurisdictional geographic names following AACR2R. Use LCSH with the LC Subject cataloging manual to establish and assign topical headings and geographic features.
Voyager OPAC labels:
Consider the following questions when trying to decide which subjects to assign. How historically significant is the subject matter of the images? Is the subject matter widely depicted, or are there novel aspects which would be considered rare? If a subject is not prominently or clearly shown in the film, can it be omitted because it is better represented elsewhere? How does the material relate to other collections at UCLA? Is the subject given added importance by the way it is introduced or described in the intertitles? Are the images unique primary evidence of a particular time and place? Can addition of the heading be used to narrow a search under an otherwise very broad subject?
Follow the principles in H180 in the Subject Cataloging Manual except when contradicted below. Be liberal in assigning headings, since moving image materials cannot be easily browsed, and since there is no classified arrangement to supplement the subject headings. (This may mean double-indexing at times; see below.) Aim at adding one or two specific topical subject headings from LCSH plus appropriate personal, corporate and place names; in other words, catalog, but do not index! In addition, for non-fiction materials other than Hearst materials that are on a particular subject from the point of view of a particular discipline, add a general subject heading for the discipline from LCSH; this is particularly useful for our materials since we do not classify them on the shelf. Always index, either as a main term or in a subdivision, any place name indexed by the Hearst Corporation. As a general rule, when two or more headings are linked by related term see also references, assign only one of the headings so linked and rely on the syndetic structure to lead the user to the other headings not used.
Use LCSH music and dance headings for materials which exist primarily as musical and dance performances (e.g. music shorts), or which contain substantial performances of music or dance; avoid very specific headings, such as those specifying the number and kind of instruments. Do not follow LC practice in dropping the geographic subdivision for United States from popular music headings; use the United States geographic subdivision.
For dramatizations of historical events and dramatized biographies, add no more than 3-4 names as subjects or topical subject headings with the subdivision 'Drama' ($v).
Our general practice regarding local subject headings is as follows: Prefer, keep and use LCSH terms at all times; it is permissible to make local see references to a synonymous or slightly more general LCSH heading. When and only when there is no LCSH heading (either synonymous or slightly more general), create and use local headings, and be sure to write clear scope notes that distinguish the local heading from any similar LCSH heading; also, make RT see also references to connect the local term with any similar LCSH heading.
Put local topical subject headings in 650 _ 4 fields.
Use the following local genre/form headings (655 _ 7 $2 local) to provide access to award winning works:
Place the following headings in a local genre/form heading field (655 _ 7 $2 local) for any films or programs which might be useful for holiday programming:
Also use the following local genre/form headings (655 _ 7 $2 local):
Also use local genre/form headings, following the pattern below, to provide access to films, television programs, and commercials under their countries of origin, or if that cannot be determined, under their languages; also use language headings for films and programs made in the U.S. in languages other than English (but not for U.S. films dubbed or subtitled in another language):
Add more than one for multi-country productions.
Local genre headings should be placed in 655 fields with the $2 subfield 'local.'
EXAMPLE:
Once the Library of Congress has determined which LCSH headings are appropriate for use in 655 fields, we will attempt to map all of our MIM headings to equivalent LCSH headings. In the mean time, when new genres appear in LCSH that are not in MIM, use the LCSH headings in 655 fields with second indicator 0. A recent example has been the heading for Reality television programs.
Following LC practice, tag a jurisdiction name as x10 when used as the main entry or as a 7XX added entry. Otherwise, when it is used alone or followed by a subject subdivision, it should be tagged as x51. When the heading has been assigned as an x10, make a 110 name authority record in addition to the 151 subject authority record.
For each proper name which is the focus of the film or newsreel story, double-index under a corresponding generic topical term.
Do not follow this rule for political jurisdictions. If the generic topical term appears in the same form as a subdivision in another heading, do not assign it in a 650 as well.
Attempt to choose a single generic term under which to index the proper name. In rare instances, it may be necessary to "double"-index under two terms, but this should be avoided where possible. Record in a 667 or a 680 note in the authority record which term has been chosen for double-indexing.
For persons with multifaceted careers, assign the double-index term according to the emphasis of the work in hand.
The purpose of double-indexing is to allow patrons to conduct a single broad search on a topic such as Wrestlers, without needing a list of every person who ever wrestled. Do not defeat this purpose by choosing extremely specific double-index terms.
When a place name appears as part of a topical subject heading, do not assign the same place name in a 651.
For locally-established proper names which should be established in the vernacular, but for which the vernacular form cannot be found, establish the heading based on the information that you have, regardless of whether it ultimately conforms to the correct AACR2 form.
If a moving image work is about a genre or form listed in Moving image materials: genre terms (MIM), use the term from MIM (rather than a term from LCSH), but place it in a 650 _ 4 field, rather than in a 655 field. The 655 field should be used only for terms that describe what the work cataloged is in itself. For example, a western should be given a 655 for 'Westerns.' A film about making westerns should be given a 650 _ 4 for 'Westerns.'
When there is a conflict between an LCSH term and a genre term:
When the LCSH and MIM terms are the same, use the LCSH term in a 650 field for a work about that form or genre.
Put a name in a 6XX field, when the work is about or depicts the person or body. Put a name into a 7XX field when the person or body has contributed to the intellectual and artistic work conveyed by a particular moving image work, including contribution by means of performance; note that this means that some names in 7XX fields (i.e. performers) are in fact depicted, as well. Put a name in both a 6XX and a 7XX field only when the person or body has both contributed to the intellectual and artistic work conveyed by a particular moving image work, and when the work is about the person or body (and does not merely depict the person or body).
Last modified: February 16, 2012, my