UCLA Film & Television Archive Cataloging Procedure Manual--Voyager

UCLA FILM & TELEVISION ARCHIVE

CATALOGING PROCEDURE MANUAL--VOYAGER

SECTION 7,
ACCESS POINTS--INVENTORY RECORDS


7.1, TITLE MAIN ENTRIES (100)

See SECTION 4.2, UNIFORM TITLES AND FILING TITLES, SECTION 5.1, TITLES, and SECTION 6.3, TITLE ADDED ENTRIES.

Report to the cataloging supervisor the need to create uniform title authority records for any motion picture work, television series, or television episode that has been released or broadcast under more than one title.

Routinely do a left-anchored title search and a staff title headings search on every title added to the database (main or added entry, heading or cross reference) to see:

  1. If a uniform title has already been established for it; if it has, follow the form of title already established.
  2. If it conflicts with titles already in the database, such that qualifiers are necessary to distinguish two works with the same title. Report any conflicts to the cataloging supervisor, so that uniform titles can be established, and authority records can be created if necessary. However, do not report or request the creation of authority records for television episode titles that need access under variant titles created by, for example, spelling out numerals or abbreviations (Two wise girls and 2 wise girls); use 246 fields to provide this type of variant title access. [Do report episodes that have actually been broadcast under two different titles.]

7.2, PERSONAL NAME MAIN ENTRIES (100)

Make a main entry heading for:

  1. 1. Untitled debates

  2. 2. Untitled interviews

  3. 3. Untitled press conferences

  4. 4. Untitled speeches

  5. 5. Untitled tests

    EXAMPLES:

7.3, PERSONAL NAME ADDED ENTRIES (700)

TAOS label: Added Entry: Person

Make a 700 added entry for:

  1. The director of a feature film or TV movie (not a student film), when the director is listed in the 245 $c subfield.

  2. A person named in the 245 $a subfield, when theirs is a single name used to identify the work (e.g., The Bob Cummings show).

  3. A person whose name is given in the supplied title of an unidentified film.

  4. A performer, when the performer is more important than the title for identification of the film or program. An example would be a Louis Armstrong music short or a Roy Rogers B western. Please limit the number of added entries you make for performers.

  5. The person(s) responsible for the intellectual or artistic content of the following types of untitled materials, when no more than three names are involved:

  6. The guest star on a radio or television program, when episodes of that series can only be distinguished by means of a particular guest star's name (i.e., there is no program number, episode title or broadcast date). Give the name of guest star in a 511 field.

See SECTION 7.9, HOW TO CHECK TO SEE IF A HEADING HAS BEEN ESTABLISHED IN OUR AUTHORITY FILE for instructions on how to determine if a name has been established in the authority file.

7.4, SUBJECT ADDED ENTRIES FOR PERSONAL NAME (600)

Make a 600 heading for:

  1. Persons either depicted or whose careers or biographies are discussed in the following types of untitled materials when no more than three names are involved:

  2. A person who is the subject of a Hearst newsreel story or segment reproduced by Commercial Services.

    EXAMPLE:

See SECTION 7.9, HOW TO CHECK TO SEE IF A HEADING HAS BEEN ESTABLISHED IN OUR AUTHORITY FILE for instructions on how to determine if a name has been established in the authority file.

7.5, UNIFORM TITLE ADDED ENTRIES FOR WORKS CONTAINED (730 02)

Make uniform title added entries (730 0 2) for works listed in a contents note (505). Do this only when a number of works with different titles are contained. Do not make such entries for a compilation of issues and episodes of a single program, when these are identified only by broadcast date. However, do make such entries, if the issues or episodes have titles of their own.

7.6, TITLE ADDED ENTRIES

Follow the procedures outlined in SECTION 6.3.1, TITLE ADDED ENTRY TABLE.

7.7, GENRE AND FORM HEADINGS (655)

TAOS label: Index Term: Genre/Form

Add genre headings to the following categories of inventory records:

If you are using an existing inventory record for a particular television program for a template, and the existing record has a genre heading in it, go ahead and use it on your new record.

7.8, LOCAL GENRE/FORM HEADINGS FOR PARTICULAR CATEGORIES (655 $2local)

Make a local genre/form added entry (655 _ 7 $2 local) for:

  1. Award winning (or nominated) works:

  2. Providing access to films and television programs under their countries of origin, or, if that cannot be determined, under their languages (also use language headings for films or programs made in the U.S. in languages other than English; do not use for U.S. films subtitled or dubbed in another language, however):

    EXAMPLES:

    Add more than one for multicountry productions.

  3. OBSOLETE. No longer used after 2009. Prior to 2009, the following local headings were used to provide access to films and television programs that might be useful for holiday programming:

    EXAMPLES:

  4. Other special categories:

7.9, SUBJECT HEADINGS FOR COMMERCIALS (650 _0)

A large number of existing records for commercials have had topical subject headings for the products advertised added to inventory records in ORION. As of September, 2000, we will stop doing this for the following reasons:

  1. The inputter who was adding these headings was working from a finite list of headings, and so was not aware of cases in which a better heading was available in LCSH as a whole
  2. Finite lists are inherently dangerous, since the subject headings change in form over time
  3. It is possible that a better practice for the long term would be to use LCSH headings such as 'Advertising-- Cigarettes' as genre/form terms (655); however, LC practice in this regard is not yet clear, and before changing our practice, we should make sure the rest of the cataloging world has made a decision in this regard which we can then follow as well

7.10, ADDITIONAL SUBJECT, GENRE AND OTHER HEADINGS ADDED BY CATALOGERS

When possible, inventory records input by the cataloging assistant will be reviewed by catalogers to add further topical subject headings, genre headings, etc. As a general principle inventory records should be considered to be a team effort between the cataloging assistant and the catalogers.

7.11, HOW TO CHECK TO SEE IF A HEADING HAS BEEN ESTABLISHED IN OUR AUTHORITY FILE

When adding a name, check to see if it has already been established in our files. Personal names are retrieved in a staff name headings search on the non-keyword tab. Be sure to view the full authority record and check all notes and attached bibliographic records to make sure that the name is the same person (not a different person with the same name). In all cases, make sure that the heading is attached to at least one cataloging record (Encoding level _ in the 008 bib. field). If the heading is not attached to a cataloging record, see if an authority record has been made for the name. If you cannot find the name on either a cataloging record or an authority record, please report it to the cataloging supervisor for establishment:

  1. Add the name in inverted order to a 700 field (so that the cataloging supervisor can find the record again); do not do any research
  2. Print the record
  3. Highlight the unestablished name
  4. Put the print-out in the pile of materials to be given to the cataloging supervisor for review

Please do not add any other headings than the ones listed above to inventory records.

See also:

Last modified: February 16, 2012, my