UCLA Film & Television Archive Cataloging Procedure Manual--Voyager
UCLA FILM & TELEVISION ARCHIVE
CATALOGING PROCEDURE MANUAL--VOYAGER
SECTION 7,
ACCESS POINTS--INVENTORY RECORDS
7.1, TITLE MAIN ENTRIES (100)
See SECTION 4.2, UNIFORM TITLES AND FILING TITLES,
SECTION 5.1, TITLES, and
SECTION 6.3, TITLE ADDED ENTRIES.
Report to the cataloging supervisor the need to create uniform title
authority records for any motion picture work, television series, or television
episode that has been released or broadcast under more than one title.
Routinely do a left-anchored title search and a staff title headings search on every title added to the database (main
or added entry, heading or cross reference) to see:
- If a uniform title has already been established for it; if it has,
follow the form of title already established.
- If it conflicts with titles already in the database, such that qualifiers
are necessary to distinguish two works with the same title. Report any
conflicts to the cataloging supervisor, so that uniform titles can be
established, and authority records can be created if necessary. However,
do not report or request the creation of authority records for television
episode titles that need access under variant titles created by, for
example, spelling out numerals or abbreviations (Two wise girls and
2 wise girls); use 246 fields to provide this type of variant title
access. [Do report episodes that have actually been broadcast under
two different titles.]
7.2, PERSONAL NAME MAIN ENTRIES (100)
Make a main entry heading for:
- 1. Untitled debates
- 2. Untitled interviews
- Assign the interviewee as a 100 field
- Assign the interviewer as a 700 field
- If the interviewee is known to be discussing herself
or himself, add a 600 field for the interviewee
- If a 600 heading for the interviewee is added, assign
the LCSH form subdivision Interviews, and a 655 heading Interviews
- 3. Untitled press conferences
- 4. Untitled speeches
- If the speaker is known to be discussing herself or
himself, add a 600 field for the speaker
- 5. Untitled tests
EXAMPLES:
- 100 1 _ $a Hitchcock, Alfred, $d 1899-
- 245 0 0 $a [Interview. Francois Truffaut interviews Alfred Hitchcock].
- 600 1 0 $a Hitchcock, Alfred, $d 1899- $v Interviews.
- 655 _ 7 $a Interviews. $2mim
- 700 1 _ $a Truffaut, Francois.
- 100 1 _ $a Coolidge, Calvin, $d 1872-1933.
- 245 0 0 $a [Speech. State of the Union].
7.3, PERSONAL NAME ADDED ENTRIES (700)
TAOS label: Added Entry: Person
Make a 700 added entry for:
- The director of a feature film or TV movie (not a student film), when
the director is listed in the 245 $c subfield.
- A person named in the 245 $a subfield, when theirs is a single name
used to identify the work (e.g., The Bob Cummings show).
- A person whose name is given in the supplied title of an unidentified
film.
- A performer, when the performer is more important than the title for
identification of the film or program. An example would be a Louis Armstrong
music short or a Roy Rogers B western. Please limit the number of added
entries you make for performers.
- The person(s) responsible for the intellectual or artistic content
of the following types of untitled materials, when no more than three
names are involved:
- commercials
- debates
- episodes of radio or television programs which are
identified only by the name of a guest star
- interviews
- music videos
- public service announcements
- tests
- unidentified materials
- The guest star on a radio or television program, when episodes of
that series can only be distinguished by means of a particular guest
star's name (i.e., there is no program number, episode title or broadcast
date). Give the name of guest star in a 511 field.
See SECTION 7.9, HOW TO CHECK TO SEE IF A HEADING
HAS BEEN ESTABLISHED IN OUR AUTHORITY FILE for instructions on how
to determine if a name has been established in the authority file.
7.4, SUBJECT ADDED ENTRIES FOR PERSONAL NAME (600)
Make a 600 heading for:
- Persons either depicted or whose careers or biographies are discussed
in the following types of untitled materials when no more than three
names are involved:
- fights
- home movies
- political spots
- unedited footage
- A person who is the subject of a Hearst newsreel story or segment
reproduced by Commercial Services.
EXAMPLE:
- 600 1 0 $a Kennedy, John F. $q (John Fitzgerald),
$d 1917-1963.
See SECTION 7.9, HOW TO CHECK TO SEE IF A HEADING
HAS BEEN ESTABLISHED IN OUR AUTHORITY FILE for instructions on how
to determine if a name has been established in the authority file.
7.5, UNIFORM TITLE ADDED ENTRIES FOR WORKS CONTAINED (730 02)
Make uniform title added entries (730 0 2) for works listed in a contents
note (505). Do this only when a number of works with different titles
are contained. Do not make such entries for a compilation of issues and
episodes of a single program, when these are identified only by broadcast
date. However, do make such entries, if the issues or episodes have titles
of their own.
7.6, TITLE ADDED ENTRIES
Follow the procedures outlined in SECTION 6.3.1,
TITLE ADDED ENTRY TABLE.
7.7, GENRE AND FORM HEADINGS (655)
TAOS label: Index Term: Genre/Form
Add genre headings to the following categories of inventory records:
- 655 _ 7 $a Animation. $2 mim
[NOTE: Use for art animation, animated TV shows (e.g. one
30 min. episode), animated commercials, and feature length animated
films. Formerly coded 001.]
- 655 _ 7 $a Anthologies. $2 mim
[NOTE: Use for fictional television series which do not
utilize the same set of characters over and over, but rather consist
of a string of distinct and unconnected dramatic presentations, each
with a different cast and a different set of characters. Formerly
coded 002.]
- 655 _ 7 $a Cartoons. $2 mim
[NOTE: Use for shorts (10 min. or less) originally released
theatrically or broadcast on TV cartoon shows. Formerly coded 001.]
- 655 _ 7 $a Compilations. $2 mim
[NOTE: Use for a film or video work composed of thematically
or graphically organized segments of other works, edited together,
usually in a documentary fashion, to present an altogether new work.
Formerly coded 003.]
- 655 _ 7 $a Documentaries and factual films and video. $2 mim
[Formerly coded 005.]
- 655 _ 7 $a Features. $2 mim
[Formerly coded 006.]
- 655 _ 7 $a Made for TV movies. $2 mim
[Formerly coded 016.]
- 655 _ 7 $a Mini-series. $2 mim
[Formerly coded 016.]
- 655 _ 7 $a News. $2 mim
[Formerly coded 008.]
- 655 _ 7 $a Newsreels. $2 mim
[Formerly coded 008.]
- 655 _ 7 $a Serials. $2 mim
[Formerly coded 010.]
- 655 _ 7 $a Shorts. $2 mim
[Formerly coded 011.]
- 655 _ 7 $a Specials. $2 mim
[Formerly coded 012.]
If you are using an existing inventory record for a particular television
program for a template, and the existing record has a genre heading in
it, go ahead and use it on your new record.
7.8, LOCAL GENRE/FORM HEADINGS FOR PARTICULAR CATEGORIES (655 $2local)
Make a local genre/form added entry (655 _ 7 $2 local) for:
- Award winning (or nominated) works:
- 655 _ 7 $a Academy Award films. $2 local
- 655 _ 7 $a Academy Award nominees. $2 local
- 655 _ 7 $a Emmy Award programs. $2 local
- 655 _ 7 $a Emmy Award nominees. $2 local
- 655 _ 7 $a Hollywood Reporter Key Art Awards nominees. $2 local
- Providing access to films and television programs under their countries
of origin, or, if that cannot be determined, under their languages (also
use language headings for films or programs made in the U.S. in languages
other than English; do not use for U.S. films subtitled or dubbed in
another language, however):
EXAMPLES:
- 655 _ 7 $a British films. $2 local (use instead of
English films)
- 655 _ 7 $a Chinese films. $2 local (for Hong Kong films use both Chinese films and Hong Kong films; for Taiwanese films, do not add Chinese films)
- 655 _ 7 $a Costa Rican commercials. $2 local
- 655 _ 7 $a Filipino films. $2 local
- 655 _ 7 $a German films. $2 local (for either East
or West)
- 655 _ 7 $a Hong Kong films. $2 local (use in addition to Chinese films)
- 655 _ 7 $a Mexican television programs. $2 local
- 655 _ 7 $a Scottish films. $2 local
- 655 _ 7 $a Spanish language television programs.
$2 local
- 655 _ 7 $a Taiwanese films. $2 local
- 655 _ 7 $a Russian films. $2 local
- 655 _ 7 $a Yugoslavian films. $2 local
Add more than one for multicountry productions.
- OBSOLETE. No longer used after 2009. Prior to 2009, the following local headings were used to provide access to films and television programs that might be useful for holiday programming:
EXAMPLES:
- 655 _ 7 $a Arbor Day programming. $2 local
- 655 _ 7 $a Christmas programming. $2 local
- 655 _ 7 $a Cinco de Mayo programming. $2 local
- 655 _ 7 $a Columbus Day programming. $2 local
- 655 _ 7 $a Easter programming. $2 local
- 655 _ 7 $a Election Day programming. $2 local
- 655 _ 7 $a Father's Day programming. $2 local
- 655 _ 7 $a Flag Day programming. $2 local
- 655 _ 7 $a Fourth of July programming. $2 local
- 655 _ 7 $a Groundhog Day programming. $2 local
- 655 _ 7 $a Halloween programming. $2 local
- 655 _ 7 $a Hanukkah programming. $2 local
- 655 _ 7 $a Labor Day programming. $2 local
- 655 _ 7 $a Lincoln's Birthday programming. $2 local
- 655 _ 7 $a Martin Luther King Day programming. $2 local
- 655 _ 7 $a May Day programming. $2 local
- 655 _ 7 $a Memorial Day programming. $2 local
- 655 _ 7 $a Mother's Day programming. $2 local
- 655 _ 7 $a New Year programming. $2 local
- 655 _ 7 $a Passover programming. $2 local
- 655 _ 7 $a Saint Patrick's Day programming. $2 local
- 655 _ 7 $a Thanksgiving Day programming. $2 local
- 655 _ 7 $a Valentine's Day programming. $2 local
- 655 _ 7 $a Veterans Day programming. $2 local
- 655 _ 7 $a Washington's Birthday programming. $2 local
- Other special categories:
- 655 _ 7 $a Academy War Film Collection. $2 local
- 655 _ 7 $a L.A. Rebellion films. $2 local
- 655 _ 7 $a Paper prints. $2 local
- 655 _ 7 $a Silent films. $2 local
- 655 _ 7 $a Soundies. $2 local
- 655 _ 7 $a Student films and video. $2 local
- 655 _ 7 $a UCLA preservation. $2 local
7.9, SUBJECT HEADINGS FOR COMMERCIALS (650 _0)
A large number of existing records for commercials have had topical subject
headings for the products advertised added to inventory records in ORION.
As of September, 2000, we will stop doing this for the following reasons:
- The inputter who was adding these headings was working from a finite
list of headings, and so was not aware of cases in which a better heading
was available in LCSH as a whole
- Finite lists are inherently dangerous, since the subject headings
change in form over time
- It is possible that a better practice for the long term would be to
use LCSH headings such as 'Advertising-- Cigarettes' as genre/form terms
(655); however, LC practice in this regard is not yet clear, and before
changing our practice, we should make sure the rest of the cataloging
world has made a decision in this regard which we can then follow as
well
7.10, ADDITIONAL SUBJECT, GENRE AND OTHER HEADINGS ADDED BY CATALOGERS
When possible, inventory records input by the cataloging assistant will
be reviewed by catalogers to add further topical subject headings, genre
headings, etc. As a general principle inventory records should be considered
to be a team effort between the cataloging assistant and the catalogers.
7.11, HOW TO CHECK TO SEE IF A HEADING HAS BEEN ESTABLISHED IN OUR AUTHORITY
FILE
When adding a name, check to see if it has already been established
in our files. Personal names are retrieved in a staff name headings search on the non-keyword tab. Be sure to view
the full authority record and check all notes and attached bibliographic
records to make sure that the name is the same person (not a different
person with the same name). In all cases, make sure that the heading is
attached to at least one cataloging record (Encoding level _ in the 008
bib. field). If the heading is not attached to a cataloging record, see
if an authority record has been made for the name. If you cannot find
the name on either a cataloging record or an authority record, please
report it to the cataloging supervisor for establishment:
- Add the name in inverted order to a 700 field (so that the cataloging
supervisor can find the record again); do not do any research
- Print the record
- Highlight the unestablished name
- Put the print-out in the pile of materials to be given to the cataloging
supervisor for review
Please do not add any other headings than the ones listed above to inventory
records.
See also:
Last modified: February 16, 2012, my