UCLA Film & Television Archive Cataloging Procedure Manual--Voyager

UCLA FILM & TELEVISION ARCHIVE

CATALOGING PROCEDURE MANUAL--VOYAGER

SECTION 13A
9XX FIELDS


NOTE MARC 21 DESCRIPTION EXAMPLES
13A.1, SPAC CODE AND TEXT:
  • Not repeatable
  • No print constant
  • Indicators present; no value; subfield $a
(901) Temporary note giving SPAC code ($a) and SPAC text ($b); now that the SPAC code is searchable in the holdings record 901 field in both OPAC and Cataloging Client, these notes will probably be removed from bib. records eventually.

Use SPAC codes from: SECTION 25, HOLDINGS FIELDS--901--ARCHIVE COLLECTION CODES.

13A.2, CATALOGER INPUTTER NOTE:
  • Not repeatable
  • No print constant
  • Indicators present; no value; subfield $a
(910) Note concerning date of cataloging, inputting and/or updating of this record plus initials of person who carried it out. Not added to any migrated records. Not distributed.

Use one of the following types of note:

  • Rev. April 10, 2000, my.
  • Input May 1, 2000, sw.
  • Input May 1, 2000, jj; rev. May 10, 2000, my.
  • Cataloged December 10, 1999, my. (Use on full cataloging records only)
  • Cataloged March 27, 1991, jm; item not viewed, then subsequently item withdrawn; rev. July 16, 2001, my.
  • Cataloged April 27, 2007, my; no viewable copies; all holdings added from inventory record without viewing or inspection. (Should appear rarely and only when another version has been fully cataloged, but this version is represented only by preprint copies or other unviewable copies.)
  • Suppressed January 26, 2005, my.
  • PrelimARSC. Input May 15, 2010, lb. (For preliminary, encoding level 5 records input by ARSC staff and not yet upgraded to a higher encoding level by cataloging staff.)

On older records, these notes may need to be added to bibliographic records based on coded information in holdings records, as follows:

  • MY1 080395 in holdings 910 should become on bib.: Cataloged August 3, 1995, my.
  • JM1 080395 in holdings 910 should become on bib.: Cataloged August 3, 1995, jm.
  • ... etc.
13A.3, ORION1 RECORD NUMBER:
  • Not repeatable
  • No print constant
  • Indicators present; no value; subfield $a
(935) ORION1 record number, searchable with the ORION1 number 1 search (935A). Includes the file name (e.g. 'FA') and all leading zeroes, which must be used in searching.

EXAMPLE: FA0024772

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13A.4, LARGE RECORD NOTE:
  • Not repeatable
  • No print constant
  • Indicators present; no value; subfield $a
(999) Follow UCLA Library practice in putting the word 'LARGE' in all caps in this field when the total number of bar codes on all holdings attached to a particular bibliographic record exceeds 400. Not added to any migrated records. Seen only in Cataloging Client; not distributed; not indexed.

Last modified: November 18, 2010, my