UCLA Film & Television Archive Cataloging Procedure Manual--Voyager

• Repeatable
• Indicators blank
• Has subfield codes
• Displays in OPAC
• Displays in Cataloging Client
• Searchable in Cataloging Client (Holdings Boolean on Keyword tab); not searchable in OPAC until 2005
• Defined in MARC 21 holdings format

$b Place of reproduction

For material reproduced by UCLA when we have had express permission from the rights-holder to copy (as with preservation materials) or when we hold the rights ourselves (as with KTLA news and Hearst newsreels), record here our location (Los Angeles, Calif.). If the company that owns or owned the rights has created the reproduction, record the location of that company here.

$c Agency reponsible for reproduction

For material reproduced by UCLA when we have had express permission from the rights-holder to copy (as with preservation materials) or when we hold the rights ourselves (as with KTLA news and Hearst newsreels), record here our name (UCLA Film & Television Archive). If the company that owns or owned the rights has created the reproduction, record the name of that company here.

$d Date of reproduction

For material reproduced by UCLA when we have had express permission from the rights-holder to copy (as with preservation materials) or when we hold the rights ourselves (as with KTLA news and Hearst newsreels), record here the date we made the reproduction. If the company that owns or owned the rights has created the reproduction, record the date that company made the reproduction here.

EXAMPLES:

• $b Los Angeles, Calif. : $c UCLA Film & Television Archive, $d 1999.
• $b Los Angeles, Calif. : $c UCLA Film & Television Archive, $d 1999-03-25.
• $b Los Angeles, Calif. : $c UCLA Film & Television Archive, $d March 25, 1999.
• $b [S.l. : $c s.n.], $d April 4, 2000.

$n Reproduction note

Record here a reproduction note when we have had express permission from the rights-holder to copy, or when we hold the rights ourselves (as with KTLA news and Hearst newsreels).

EXAMPLES:

• $n Reproduced from 35 mm. nitrate print (M3881).
• $n Reproduced from prsv sound tape reels (XAG171 -173).
• $n Reproduced from 8 mm. prsv sound cassette (M68865).
• $n Reproduced from paper print owned by the Library of Congress.
• $n Reproduced at Triage and DJ Audio from 35 mm. safety prsv dupe pic neg (M70577) and rerecorded track neg (M70578).
• $n Reproduced from 16 mm. safety orig pos roll in can with 8 other rolls (FE3048 T). [Example of reproduction note for KTLA footage.]
• $n Reproduced on the Archive telecine from 35 mm. safety answer print (M30913).
• $n Reproduced from uninventoried Vitaphone discs in the UCLA Film & Television Archive collection.
• $n Record date: April 14, 2000.
• $n Reproduced on the Archive telecine from 35 mm. safety prsv print (M49003).
• $n Reproduced on the Archive film chain from 16 mm. safety kinescope (T22803).
• $n Reproduced on the CTM DVD burner from 35 mm. nitrate print (M17470).

Reproduction permission note

End the reproduction note with a period. Then add the reproduction permission note as part of the same $n subfield. Record here the facts about permission to reproduce.

EXAMPLES:

• Reproduction for reference purposes permitted by Hallmark.
• Reproduction for preservation purposes permitted by Universal.
• Reproduction for preservation purposes permitted by Paramount (Republic). [Many existing records will read 'by NTA (Republic).']
• Reproduction for preservation purposes of title assumed to be in public domain.
• Reproduction for preservation purposes of title to which UCLA owns the rights.
• Reproduction of footage to which UCLA holds the rights. [Example of note for KTLA footage.]
• Reproduction for preservation purposes. [Use when facts about permission are not yet known.]

Common phrases to use to describe the reproduction source

• 16 mm. safety print
• 16 mm. safety kinescope
• 35 mm. safety print
• 35 mm. safety prsv print
• 35 mm. nitrate print
• 16 mm. reversal original
• [16/35 mm. safety/nitrate] orig pic neg
• [16/35 mm. safety/nitrate] orig track neg
• [16/35 mm. safety/nitrate] dupe pic neg
• [16/35 mm. safety/nitrate] prsv dupe pic neg
• [16/35 mm. safety/nitrate] dupe track neg
• [16/35 mm. safety/nitrate] prsv dupe track neg
• [16/35 mm. safety/nitrate] comp dupe neg
• [16/35 mm. safety/nitrate] prsv comp dupe neg
• [16/35 mm. safety/nitrate] pic master pos
• [16/35 mm. safety/nitrate] prsv pic master pos
• [16/35 mm. safety/nitrate] track master pos
• [16/35 mm. safety/nitrate] prsv track master pos
• [16/35 mm. safety/nitrate] comp master pos
• [16/35 mm. safety/nitrate] prsv comp master pos
• [16/35 mm.] safety mag track
• [16/35 mm.] safety rerecorded mag track
• [16/35 mm.] safety rerecorded track neg
• 1/2 in. VHS videocassette
• 1/2 in. Betacam SP videocassette
• 1/2 in. Betamax videocassette
• 1/2 in. Digital Betacam videocassette
• 3/4 in. videocassette
• 3/4 in. SP videocassette
• 1 in. videoreel
• 2 in. videoreel
• D2 videocassette
• prsv sound tape reels
• prsv sound cassette

Current transfer facilities at the UCLA Film & Television Archive

NOTE: It is not necessary to name the machine used for any video to video transfers, but it is useful to record whether the film chain, the telecine, the Sniper, etc. were used for a film transfer.

Last modified: February 16, 2012, my