UCLA Film & Television Archive Cataloging Procedure Manual--Voyager

SECTION 22
HOLDINGS FIELDS--852--LOCATION

• Repeatable
• Has indicators
• Has subfield codes
• $b (translated) $h and $q display in OPAC
• Does display in Cataloging Client
• Only inventory number is searchable in OPAC (as a call number search); other subfields not searchable in OPAC until 2005
• All subfields searchable in Cataloging Client (Holdings Boolean on Keyword tab)
• Defined in MARC 21 holdings format

22.1, CONDITION NOTES TO GO IN $Q SUBFIELD

Generally, note only deviations from good condition; i.e., don't put in 'good', but put in 'warped'; don't put in 'complete', but put in 'incomplete.' (See AMIM 7B12a.) However, when the staff has specifically noted that an item is in particularly good condition, go ahead and put the note here. It is all right to put in a booth report even when it notes good condition. When an item is incomplete, always input a note indicating this, even when it is apparent from the physical description, so it can eventually be seen on the brief title display (not yet designed to our specifications).

EXAMPLES:

• Incomplete.
• Incomplete; first 30 min. only of 90 min. show.
• Incomplete; 100 ft. removed from tail of r11 (6A) due to nitrate deterioration, 1990; 25 ft. removed from tail of r3 (2A), 80 ft. removed from tail of r7 (4A), and 150 ft. removed from head of r8 (4B) due to nitrate deterioration, 1992; approximately 20 ft. removed from tail, r2 (1B), April, 1999; approximately 50 ft. removed from head, r2 (1B), and 10 ft. from head and 10 ft. from tail of r9 (5A), June, 2000.
• Safety deterioration: A-D strip = 1.5, January 11, 2002.
• Safety deterioration: A-D strip = r1, stage 1; r2, stage 1.5; r3, stage 1.25.
• A-D strip test done November 17, 2000; no deterioration found.
• Use with M1164 to make complete pic neg.
• Use with M28293 to run as double system.
• Must be used with B roll (M88991) to be complete. [Also see 23.1.1, PART/ELEMENT:note in 866 field. Here B roll refers to supplemental or alternative footage, not to footage provided free of charge to news organizations for publicity purposes.]
• Incomplete; missing B roll for r2. [Here B roll refers to supplemental or alternative footage, not to footage provided free of charge to news organizations for publicity purposes.]
• Main title, credits, and some footage at head lacking.
• Sound track lacking in reel 1: ft. 278-353.
• Jumps in continuity and original length indicate part of picture lacking.
• Possible reel count from leader.
• Original nitrate reel 3 discarded owing to extensive deterioration.
• Lacks sound track.
• Lacks DTS disc.
• Lacks Vitaphone disc.
• Lacks picture.
• Print is no-good fine grain.
• Master pos r4 lacks color sequence at ft. 57-95.
• Too brittle to be viewed.
• Warped and brittle and telescopes on takeup; handle with care.
• Squeezed image (anamorphic print source). [Add to anamorphic 16 mm. prints transferred on the film chain. Assume that telecined copies are letterboxed.]
• Sides of wide-screen image cropped to fit the screen. [Use this note for DVD-R's reproduced by the Archive from nonanamorphic wide-screen source material.]
• Unknown whether print [cassette/DVD] is in correct aspect ratio or not. [Use when film is known to have been released in wide-screen format but inventory form does not indicate whether the holding being added is in wide-screen format. Assume all 35 mm. safety prints to be in the correct aspect ratio. Assume that any DVD screener for a film released after 2004 will be letterboxed. Assume copies made on the Archive telecine are letterboxed if the original was wide-screen, whether nonanamorphic or anamorphic.]
• Not letterboxed. [Use for the DVD of any film released after 1980 that does not have an explicit indication that it is letterboxed, or that states explicitly that it is "full format."]
• Wide-screen film reformatted for television.
• Contains many splices.
• Faded pink print.
• Color very faded.
• Print source had faded color.
• Colorized. [NOTE TO CATALOGERS: If statements of responsibility are associated with colorization, treat as a new version, rather than as a new holding with a condition note.]
• Stories 1, 5 and 7 missing.
• Silent film transferred at sound speed (24 fps). [NOTE: As of December, 2001, the Archive telecine can transfer silent films at the correct speed; prior to that time, this note should be added to all silent films transferred on the Archive telecine.]
• Colorburst.
• Play only on SP deck.

  (Use only for 3/4" SP. Do not make such 'play only' notes for Betacam, Betacam SP or Digital Betacam)

• Excellent; near mint.
• Cleaned, July, 1999.
• Visible time code.
• Intertitles too short to read at normal playing speed.
• Commercials replaced by slugs.
• Missing commercials.
• No commercials.
• Unknown whether commercials present or not.
• Select print.
• Second best print.
• B&w print of a Technicolor subject.
• B&w copy of a color program. [Add this note when it is known that a program was originally broadcast in color.]
• Unspliced trims.
• Previously built up. [Use this note, rather than the term 'platterized.']
• Uses improved source material over previous preservation dupe pic neg (XFE215 M).
• Intermediate. [Use this note for preservation sound track that isn't ready yet (isn't good enough in quality yet).]
• One-light. [This is a term that denotes a lower quality telecine copy.]
• Region 2 DVD. [Use for any DVD that is from a region other than Region 1.]
• Low resolution CTM reference transfer. [Use for DVDs made on the CTM and added to records for the 35 mm. nitrate print copied in the Labelling/Processing Database. Make a note in the Labelling/Processing Database as follows: DVD entered in Voyager, February, 2010, my.]
• Print source was printed for reverse projection; on this video copy, titles are probably in mirror image.

Last modified: February 16, 2012, my