UCLA Film & Television Archive Cataloging Procedure Manual--Voyager

UCLA FILM & TELEVISION ARCHIVE

CATALOGING PROCEDURE MANUAL--VOYAGER

SECTION 27
HOLDINGS FIELDS--905


SUBFIELD CODE MEANING CODING INSTRUCTIONS ORION1 MNEMONIC
$b Received date: Date of deposit, donation, reproduction, etc. Code in the form YYMMDD, e.g. 841231 for Dec. 31, 1984.

  • Substitute u for any unknown digit.

  • If not supplied, leave blank.

  • Do not supply a received date on the basis of the inventory date, if none is given on the inventory form. NOTE: Some received dates, input in ORION1 with underlines for unknown month and day, migrated as just two characters for the year; e.g. 97____ migrated as 97.
    		• RD
    $c Source code: 4 digit donor/depositor code; see separate list of donor codes maintained by the Archive. Meanings of 99X codes:

    • 990 - Reproduced by the Archive
    • 991 - Commercially purchased by the Archive
    • 992 - Taped off the air by the Archive
    • 993 - Student films and videotapes
    • 994 - Discarded, unknown owner
    • 995 - Produced by the Archive
    • 996 - Acquired through Commercial Services
    • 997 - UCLA: multiple sources
    • 998 - Unknown
    • 999 - Anonymous
    		Add one leading zero to 3-digit donor/depositor codes. SOU/
    $d Physical count code: three numbers with leading zeroes representing the number of physical pieces in a copy; e.g., the number of cassettes, discs or reels.

    For analytics code only once, either on record for piece as a whole, or, if none made, on record for first analytic. On others, code 000 [3 zeroes].

    When physical count is unknown, code 000 [3 zeroes].

    		PHC/
    $e Footage code: three numbers with leading zeroes representing the number of thousand foot units of 35 mm. film; e.g., 35,000 feet of film would be entered as 035.

  • Round upwards to the nearest thousand.

  • For 8 mm. and 16 mm. film, count the number of hundred foot units; e.g., 400 feet would be entered as 004.

  • For analytics, code only once, either on record for piece as a whole, or, if none made, on record for first analytic. On others, code 000 [3 zeroes].

  • When no attempt has been made to supply information, code 000 [3 zeroes].

  • Use only for film; do not add this subfield to video or sd. rec. records.
    		• FTG/
    $f Availability code:

    Code as follows:

    • P for study copy

    • R for research copy

    • N for archival copy

    • W for withdrawn items

    • Availability codes are also given as item category codes in the item extension.
    		AVS/

    Last modified: February 16, 2012, my