UCLA Film & Television Archive Cataloging Procedure Manual--Voyager

• Repeatable, but please do not input more than one
• Has blank indicators
• Has subfield codes
• Does not display in OPAC
• Displays in Cataloging Client
• Searchable in Cataloging Client (Holdings Boolean on Keyword tab)
• Local field, not defined in MARC 21 holdings format

Use this field to create copy-specific added entries. Examples would be:

1. Title on can, when different from transcribed or supplied title.

2. Added entries for collection when desired

3. Any non-barcode location number that is still valid for locating an unbarcoded item and is not already in a searchable field elsewhere in the record; e.g. nitrate vault location number or old location numbers on items at SRLF that have not yet been barcoded. MY numbers did migrate here, but as long as they also appear in the 852 $j (searchable) it is not necessary to input them here on new records.

   NOTE: Also stored in 866 $z subfield for display in OPAC.

4. Barcodes for 'on-reel-with' items (one item with one barcode, but multiple bibliographic records): put the barcode in the 876 $p subfield on the first item on the reel or cassette and also put it in the 916 field. For all subsequent items, put the barcode in the 866 $z LOCATION: note and the 916 field, leaving the 876 $p subfield empty.

   In cases in which two different physical items, such as picture and track, are stored together in one can and there is more than one reel of each, on the first holding, e.g. the picture, add both barcodes to 876 fields labelled as to reel number, and add the first barcode only to the 916 field; on the second holding, e.g. the track, add an 866 LOCATION: note and a 916 for the first barcode only.

5. Old inventory numbers (see also SECTION 23.1.9, OLD INVENTORY NO.:).

6. Other designations such as:
   • MFS ('missing from shelf'; added to items that have been declared missing; see also 2.1.2, Missing items)
   • DEF (indicating that the item is defective or incomplete material suitable only for preparing presentations for preservation) as needed by the staff for particular projects; also sometimes called A7 material in older records)
   • MLR (indicating the record is a minimal level record)

     [Added to some older records; obsolete; do not add to any new records.]

   • AIIB (indicating additional information on the item is still in the backlog); see also 33.5, In process (minimal level) records for items in the backlog.
   • TBA (Some SRLF items inventoried in the transition period when we were waiting for barcodes to arrive were inventoried with 'TBA' (meaning 'to be assigned') in this area; eventually all these should be converted to barcodes.)

EXAMPLES:

• AMPAS War Film Collection.
• AMPAS Jean Hersholt Collection.
• F2-12-3.
• PRES. VAULT.
• MFS.
• DEF.

When creating more than one copy-specific added entry, put all in a single 916, separated by a semicolon and space.

EXAMPLES:

• 916 _ _ $a OW52II campaign, tape 4; HNRv23n285; HNRv23n291.
• 916 _ _ $a A17-444-3; G85.
• 916 _ _ $a D36-R11-33-35; D36-R12-1-4; F48.

Last modified: February 5, 2007, my