UCLA Film & Television Archive Cataloging Procedure Manual--Voyager

UCLA FILM & TELEVISION ARCHIVE

CATALOGING PROCEDURE MANUAL--VOYAGER

SECTION 47
APPENDIX--MARC 21 FORMAT CRIB SHEET--HOLDINGS RECORDS

MARC 21 TAG INDICATORS SUBFIELD CODE LABEL ON LABELED DISPLAY/MEANING/WHAT TO INPUT CODES/MEANING/WHAT TO INPUT
Leader/05 - -

Record status

Do not code.
Leader/06 - -

Type of Record

  • v if more than one 876 field
  • x if only one 876 field

Leader/17 - -

Encoding Level

  • 3 if more than one 876 field
  • 1 if only one 876 field

Leader/18 - -

Item Info in Record

  • i if any 876 field is present
  • n if no 876 field is present

008/07 - -

Method of Acquisition

  • d if deposit
  • e if exchange
  • f if reproduction made by Archive
  • g if gift
  • p if purchase
  • u if unknown
  • z if other

008/16 - - Completeness
  • 1 if complete
  • 2 if incomplete
  • 4 if not applicable
  • 0 if other
008/22-24 - - Language Replace 'eng' with [three blanks] on pre-existing records as encountered, and when copied to make new records.
008/25 - - Separate/Composite -
035 - - - Supplied by system--record number of record copied from, when this holding record was created by copying another holding record on the same bibliographic record instead of using a work form.
843 _ _ $b

'Reproduction Note--Place Reprod'

Use 'Los Angeles, Calif.' for our preservation materials
$c

'Reproduction Note--Agency Reproduction'

Use 'UCLA Film and Television Archive' for our preservation materials
$d

'Reproduction Note--Date of Reproduction'

Date of reproduction by us
$n

'Reproduction Note--Note About Reproduction'

Indicate what this was reproduced from and who permitted reproduction for preservation purposes.
845 _ _ $a

'Terms Governing Use Note'

 -
852 4 _ $b

'Location--Sublocation or Collection'

FATA location code (e.g. FTASRLF)
$h

'Other scheme'

Inventory number
$q

'Piece physical condition'

Condition note
866 _ 0 $a

'Textual holdings'

Physical description
$z

'Public note'

NOTES:

PART/ELEMENT:

ADDITIONAL PHYSICAL DESCRIPTION:

PRESERVATION:

OLD INVENTORY NUMBER:

LOCATION:
$x

'Nonpublic Note'

Staff-only notes
901 _ _ $a 'Local field 901' (Repeat field when holding is in more than one collection.)

Collection code
$b

Collection name
903 _ _ $a 'Local field 903'

Physical description--Extent
$b

Physical description--Other physical details
$c

Physical description--Dimensions
905 _ _ $b

'Local field 905'

Received date (yymmdd or uuuuuu)
$c

Donor/depositor code (4 digits)
$d

Number of physical pieces (3 digits)
$e

Footage in 100-ft. units for 16 mm. and 1000 ft.-units for 35 mm. (3 digits)
$f

Availability code (P, R, N, W)
910 _ _ $a

'Local field 910'

  • Cataloged December 10, 1999, my.
  • Added copy, November 11, 2000, jj.
  • Input May 1, 2000, my.
  • Rev. May 31, 2000, my.
  • Input May 1, 2000, jj; rev. May 10, 2000, my.

916 _ _ $a

'Local field 916'

Copy-specific staff-only index terms, including non-barcode location numbers. Do not repeat field.

989 _ _ $a

'Local field 989'

Inventory assistant's initials
$b

Inventory date: yymmdd
Item record - -

Perm. Loc.
  • Commercial Services
  • Nitrate Vaults archival
  • Nitrate Vaults research
  • Preservation vault
  • Research and Study Center
  • SRLF archival
  • SRLF research
  • Withdrawn

Item Type
  • For P, use viewp
  • For R, use viewr
  • For N, use arch
  • For W, use withdrawn

Enum

Inventory number plus reel (r), cassette (c) or disc (d) number for multipiece items

EXAMPLE: M34488, r1

Last modified: February 5, 2007, my