UCLA Film & Television Archive Cataloging Procedure Manual--Voyager

UCLA FILM & TELEVISION ARCHIVE

CATALOGING PROCEDURE MANUAL--VOYAGER

SECTION 53
APPENDIX--ORDER OF HOLDINGS DESIRED

Ideally, we would like our holdings to display in the order that would result from the following proposal. Currently, however, they display in alphabetical order by location code.

Query to address to Voyager: Would it be possible to solve the holdings display problem (the need to display holdings in a logical order) by creating sorting numbers (as described below) and placing them into some local subfield in the holdings format that could be accessed for sorting?

Create a 12-digit ordering number beginning with the appropriate 4-numeral code from the above list, and ending with 8 numerals created by taking the numbers from the inventory number and preceding them by enough zeroes to make 8 numerals. Thus, the ordering number for a 35 mm. safety print with inventory number M67321 would be 030500067321.

NOTE: When we have more than one copy with the same format and availability status, and all are complete, put the copies in inventory number order.

Holdings should display in the following order, determined from availability codes (905 $f and item category in item extension) and codes in 007 field:

Availability Sorting number for 910 $c Format How to identify automatically
Study Collection copies 0101 1/2" videocassettes

  • Availability: 905 $f code P; also Item Type viewp in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/7 (dimensions) code o

Study Collection copies 0103 videodiscs

  • Availability: 905 $f code P; also Item Type viewp in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/1 (SMD) code d

Study Collection copies 0105 1/4" audiocassettes

  • Availability: 905 $f code P; also Item Type viewp in item record
  • Physical format:
    • 007/0 (GMD) code s
    • 007/1 (SMD) code s

Study Collection copies 0107 unspecified (for anything else marked Study Collection

  • Availability: 905 $f code P; also Item Type viewp in item record
  • Physical format: unspecified

Research Collection copies 0301 16 mm. film (including double system prints)

  • Availability: 905 $f code R; also Item Type viewr in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/7 (dimensions), code d

Research Collection copies 0303 35 mm. nitrate

  • Availability: 905 $f code R; also Item Type viewr in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) code i

Research Collection copies 0305 35 mm. safety (including double system prints)

  • Availability: 905 $f code R; also Item Type viewr in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/7 (dimensions) code f
    • 007/12 (film base) code t

Research Collection copies 0307 1/2" videotape conservation copies that have not yet been copied for research use (VHS and Beta (Betamax))

  • Availability: 905 $f code R; also Item Type viewr in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/7 (dimensions) code o

Research Collection copies 0309 1/2" (Betacam and Beta SP) copies of preview cassettes

  • Availability: 905 $f code R; also Item Type viewr in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/7 (dimensions) code o

Research Collection copies 0311 3/4" videotape conservation copies that have not yet been copied for research use

  • Availability: 905 $f code R; also Item Type viewr in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/7 (dimensions) code r

Research Collection copies 0312 3/4" preview cassettes

  • Availability: 905 $f code R; also Item Type viewr in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/7 (dimensions) code r

Research Collection copies 0314 unspecified (for anything else marked Study Collection

  • Availability: 905 $f code R; also Item Type viewr in item record
  • Physical format: unspecified

Archival Collection copies 0501 16 mm. prints

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/7 (dimensions) code d

Archival Collection copies 0503 35 mm. nitrate prints

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) code i

Archival Collection copies 0505 35 mm. safety prints

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/7 (dimensions) code f
    • 007/12 (film base) code t

Archival Collection copies 0507 1/2" videotape conservation copies (VHS and Beta (Betamax))

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/7 (dimensions) code o

Archival Collection copies 0509 3/4" videotape conservation copies

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/7 (dimensions) code r

Archival Collection copies 0511 Betacam and SP tapes

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/4 (video format) code i or j

Archival Collection copies 0519

safety preprint

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
      007/0 (GMD) code m
    • 007/12 (film base) NOT code i
  • [If both 16 mm. (007/7 (dimensions) code d) and 35 mm. (007/7 (dimensions) code f) preprint is held, put the 16 mm. preprint first; put 35-32 (007/7 (dimensions) code z) after both, except 35-32 trk, which should be paired with its picture not matter what the picture format is.]

Archival Collection copies 0523

master positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) NOT code i
    • 007/11 (generation) code e

Archival Collection copies 0520 composite master positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) NOT code i
    • 007/11 (generation) code e
    • 007/5 (sound on medium) code a
    • 007/3 (color) any code EXCEPT code n

Archival Collection copies 0521 picture master positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) NOT code i
    • 007/11 (generation) code e
    • 007/5 (sound on medium) code b
    • 007/3 (color) any code EXCEPT code n

Archival Collection copies 0522 track master positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) NOT code i
    • 007/11 (generation) code e
    • 007/5 (sound on medium) code a
    • 007/3 (color) code n
    • (keep pic and trk pairs together)

Archival Collection copies 0526

original negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) NOT code i
    • 007/10 (positive/negative) code b
    • 007/11 (generation) code o

Archival Collection copies 0524 original picture negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/5 (sound on medium) code b
    • 007/12 (film base) NOT code i
    • 007/10 (positive/negative) code b
    • 007/11 (generation) code o

Archival Collection copies 0525 original track negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/3 (color) code n
    • 007/5 (sound on medium) code a
    • 007/12 (film base) NOT code i
    • 007/10 (positive/negative) code b
    • 007/11 (generation) code o

Archival Collection copies 0529

original positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) NOT code i
    • 007/10 (positive/negative) code a
    • 007/11 (generation) code o

Archival Collection copies 0527 original picture positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/5 (sound on medium) code b
    • 007/12 (film base) NOT code i
    • 007/10 (positive/negative) code a
    • 007/11 (generation) code o

Archival Collection copies 0528 original track positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/5 (sound on medium) code a
    • 007/3 (color) code n
    • 007/12 (film base) NOT code i
    • 007/10 (positive/negative) code a
    • 007/11 (generation) code o

Archival Collection copies 0533

dupe negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) NOT code i
    • 007/10 (positive/negative) code b
    • 007/11 (generation) code d

Archival Collection copies 0530 dupe picture negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/5 (sound on medium) code b
    • 007/12 (film base) NOT code i
    • 007/10 (positive/negative) code b
    • 007/11 (generation) code d

Archival Collection copies 0531 dupe track negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/3 (color) code n
    • 007/5 (sound on medium) code a
    • 007/12 (film base) NOT code i
    • 007/10 (positive/negative) code b
    • 007/11 (generation) code d

Archival Collection copies 0532 composite dupe negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/3 (color) any code EXCEPT code n
    • 007/5 (sound on medium) code a
    • 007/12 (film base) NOT code i
    • 007/10 (positive/negative) code a
    • 007/11 (generation) code d

Archival Collection copies 0539

preprint with generation unknown

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) NOT code i
    • 007/10 (positive/negative) code a
    • 007/11 (generation) code u or blank

Archival Collection copies 0534 picture preprint with generation unknown

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/5 (sound on medium) code b
    • 007/12 (film base) NOT code i
    • 007/11 (generation) code u or blank

Archival Collection copies 0535 track preprint with generation unknown

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/3 (color) code n
    • 007/5 (sound on medium) code a
    • 007/12 (film base) NOT code i
    • 007/11 (generation) code u or blank

Archival Collection copies 0536 composite preprint with generation unknown

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/3 (color) any code EXCEPT code n
    • 007/5 (sound on medium) code a
    • 007/12 (film base) NOT code i
    • 007/11 (generation) code u or blank

Archival Collection copies 0537 prsv re-recorded mag trk

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/3 (color) code n
    • 007/5 (sound on medium) code a
    • 007/12 (film base) NOT code i
    • 007/11 (generation) code z

Archival Collection copies 0538 prsv mag trk masters (1/4" audiotape)

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 905 $c code 0990
    • 905 $f code N
    • 007/0 (GMD) code s
    • 007/1 (SMD) code t

Archival Collection copies 0550

nitrate preprint

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
      007/0 (GMD) code m
    • 007/12 (film base) code i

Archival Collection copies 0554

original negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) code i
    • 007/10 (positive/negative) code b
    • 007/11 (generation) code o

Archival Collection copies 0552 original picture negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/5 (sound on medium) code b
    • 007/12 (film base) code i
    • 007/10 (positive/negative) code b
    • 007/11 (generation) code o

Archival Collection copies 0553 original track negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/3 (color) code n
    • 007/5 (sound on medium) code a
    • 007/12 (film base) code i
    • 007/10 (positive/negative) code b
    • 007/11 (generation) code o

Archival Collection copies 0557

original positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) code i
    • 007/10 (positive/negative) code a
    • 007/11 (generation) code o

Archival Collection copies 0555 original picture positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/5 (sound on medium) code b
    • 007/12 (film base) code i
    • 007/10 (positive/negative) code a
    • 007/11 (generation) code o

Archival Collection copies 0556 original track positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/5 (sound on medium) code a
    • 007/3 (color) code n
    • 007/12 (film base) code i
    • 007/10 (positive/negative) code a
    • 007/11 (generation) code o

Archival Collection copies 0560

master positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) code i
    • 007/11 (generation) code e

Archival Collection copies 0557 composite master positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) code i
    • 007/11 (generation) code e
    • 007/5 (sound on medium) code a
    • 007/3 (color) any code EXCEPT code n

Archival Collection copies 0558 picture master positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) code i
    • 007/11 (generation) code e
    • 007/5 (sound on medium) code b
    • 007/3 (color) any code EXCEPT code n

Archival Collection copies 0559 track master positives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) code i
    • 007/11 (generation) code e
    • 007/5 (sound on medium) code a
    • 007/3 (color) code n
    • (keep pic and trk pairs together)

Archival Collection copies 0564

dupe negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) code i
    • 007/10 (positive/negative) code b
    • 007/11 (generation) code d

Archival Collection copies 0561 dupe picture negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/5 (sound on medium) code b
    • 007/12 (film base) code i
    • 007/10 (positive/negative) code b
    • 007/11 (generation) code d

Archival Collection copies 0562 dupe track negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/3 (color) code n
    • 007/5 (sound on medium) code a
    • 007/12 (film base) code i
    • 007/10 (positive/negative) code b
    • 007/11 (generation) code d

Archival Collection copies 0563 composite dupe negatives

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/3 (color) any code EXCEPT code n
    • 007/5 (sound on medium) code a
    • 007/12 (film base) code i
    • 007/10 (positive/negative) code a
    • 007/11 (generation) code d

Archival Collection copies 0568

preprint with generation unknown

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/12 (film base) code i
    • 007/10 (positive/negative) code a
    • 007/11 (generation) code u or blank

Archival Collection copies 0565 picture preprint with generation unknown

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/5 (sound on medium) code b
    • 007/12 (film base) code i
    • 007/11 (generation) code u or blank

Archival Collection copies 0566 track preprint with generation unknown

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/3 (color) code n
    • 007/5 (sound on medium) code a
    • 007/12 (film base) code i
    • 007/11 (generation) code u or blank

Archival Collection copies 0567 composite preprint with generation unknown

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code m
    • 007/3 (color) any code EXCEPT code n
    • 007/5 (sound on medium) code a
    • 007/12 (film base) code i
    • 007/11 (generation) code u or blank

Archival Collection copies ____

other

_
Archival Collection copies 0601 1" videotapes

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/7 (dimensions) code p

Archival Collection copies 0603 2" videotapes

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/7 (dimensions) code q

Archival Collection copies 0605 1/2" open reel videotapes

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/1 (SMD) code r
    • 007/7 (dimensions) code o

Archival Collection copies 0607 D2

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code v
    • 007/4 (video format) code o; note: code for D2 came along after we started to collect D2; consider conversion based on text ('D2') in 903 $c subfield?

Archival Collection copies 0609 1/4" full track audiotapes

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 905 $c NOT 0990
    • 007/0 (GMD) code s
    • 007/1 (SMD) code t

Archival Collection copies 0611 radio transcription discs

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code s
    • 007/1 (SMD) code d

Archival Collection copies 0613 wire recordings

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 007/0 (GMD) code s
    • 007/1 (SMD) code w

Archival Collection copies 0615 elements, e.g. subtitles, main and end titles, etc.

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • 998 has $c subfield?

Archival Collection copies 0617 withdrawn titles

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • item record, withdrawn status

Archival Collection copies 0619 items in containers

  • Availability: 905 $f code N; also Item Type arch in item record
  • Physical format:
    • There may not be that many of these any more since the SRLF move... If there are, they may have to be identified by means of words in the title, such as the word used for the type of container.



Last modified: February 5, 2007, my