UCLA Film & Television Archive Cataloging Procedure Manual--Voyager

SECTION 54
APPENDIX--EDITING IN VOYAGER

Consult the following for general information about editing in the Cataloging Client:

• Voyager with Unicode Cataloging Users' Guide.

• Library Voyager Training Team handouts.

• Bibliographic record editing exercises.

• Editing tips.

• Relinking holdings and items in the Voyager Cataloging Client.

• Voyager Cataloging Client holdings & items exercises.

• Keyboard shortcuts and equivalents.

• Preferences examples.

• ACCM cataloging documentation index.

Be sure to subscribe to techserv-l by sending an email to listproc@library.ucla.edu with a message reading sub techserv-l [your name], e.g. 'sub techserv-l Andrea Leigh'.

54.1, EDITING DIACRITICS AND SPECIAL CHARACTERS

Don't bypass decomposition (in options--preferences).

NEVER bypass MARC 21 character set validation!

Always use Voyager's special character entry feature to add diacritics to a record you are editing. If you are copying and pasting text from outside Voyager that includes diacritics, delete the copied diacritic, and insert it using Voyager's special character entry feature. To use the special character entry feature, type in the letter that needs to have a diacritic, position the cursor after that letter, and go into Edit--Special character entry; highlight the desired diacritic, and click on the 'insert/close' button.

Voyager cannot yet support all of Unicode. For characters that we cannot yet input, continue to describe the character using brackets and a note.

EXAMPLES:

• 245 1 0 $a I [love] a piano ...
• 500 _ _ $a On t.p. "[love]" appears as a heart. (LCRI 1.0E p. 8)

• 245 1 0 $a [Copyright] / $c Free Spirits, Inc.
• 500 _ _ $a The title consists solely of the copyright symbol. (LCRI 1.0E p. 11)

54.2, CLONING RECORDS

Be very careful when using the 'copy record' command in Voyager to clone records. If you forget just one time to invoke the command, you will irretrievably lose an existing record from Voyager by writing a new record over it. To be completely safe, please use the following procedure:

1. Choose one record to use for cloning all items.
2. Print out that record and keep the print-out until you are finished with the inputting of all items.
3. When you have finished inputting all items, call up the record in the print-out and make sure it has not changed inadvertently.
4. Be sure to delete 035 and 935 fields from cloned records.
5. See Section 56, Appendix--Known data migration problems for data that will need changing in an older record that has been cloned.
6. When cloning a UCLA preservation record, be sure to delete the 590 PRESERVATION HISTORY: note and the 655 $2 local UCLA preservation heading.
7. When cloning a version record, be sure to remove 041, 250, 260, 490/830, 501, and 730 02 analytics pertaining to the older record and not to the newer one, and make sure the title in the 245 field matches the title on the newer film or program.

54.3, DELETING BARCODES

Voyager does not allow you to delete the last item record with barcode attached to a holding. We need to be able to do this, for example, when we move an item from SRLF (barcoded) to ARSC (not barcoded). As a work- around, use the copy record function to create a new item record and save it without a barcode. Then you should be able to delete the original item record with the now obsolete barcode.

Last modified: February 25, 2010, my