UCLA Film & Television Archive Cataloging Procedure Manual--Voyager
Diacritics not displaying properly in single record displays because Archive is still using Windows 2000; problem should resolve when we convert to more modern version of Windows.
The full authority record cannot be viewed in the OPAC, so you cannot collect name variants in order to construct OR searches of the credits notes, for example
Searches other than keyword searches must either appear on the initial search screen or not be accessible to OPAC users at all
We cannot include cross references in any indexes except the name heading, the subject heading and the uniform title indexes (and the latter cannot include title added entries). Thus, the title index cannot include the cross references, which must be searched separately. Voyager does not allow you to build a title headings search that includes both cross references and variant titles from bibliographic records
Barcodes cannot be made to display in the OPAC except through the request an item feature, which requires that you be logged on using a library card number and that the patron file be activated in our database. Use of bookbag and saved search functions also would require activation of the patron file and logging in using a library card number
The Voyager record numbers for bibliographic, holdings and item records cannot be searched in the OPAC
The full record display does not allow notes to display in AACR2R dictated order as set by the cataloger. Instead, they display in an order determined by tag number such that all 500 notes display as a block, despite the fact that they need to be interspersed among other notes if the AACR2R cataloging rules are being followed; this problem is connected with the fact that Voyager will not supply MARC 21 display constants except as field labels, and once labels are used, the correct order of notes cannot be retained
Voyager cannot display just the 245 $a, $n and $p as the title in a multiple record display. You can choose to have the 245 $a only or you can choose to have the entire 245 complete with $c, but those are your only two choices
Voyager "style" dictates that the search box must appear before the list of search types
Voyager cannot translate leader byte 17 (encoding level) to label records as either cataloging or inventory records. Display of 910 fields will have to suffice
There is a known problem with the 'set other search limits' screen; when you go there, you lose anything you type in on the initial screen. Instead, if you want to set search limits, you need to do that first, then return to the initial search screen and type in your search
Voyager will not let you change the sort for location limits; either they have to be in alphabetical order, or you can trick it into putting one of them first by beginning its name with a period
The 'UCLA Library Collections' button that leads to the Library's web site, so that any search is done with their interface, is a one-way button; the back button does not take you back to our database
There is a known bug in hkey and gkey combination searches in the OPAC such that results are incomplete (e.g., hkey "16 mm." and gkey "rod serling"). This can also occur with hkey combination searches (e.g. hkey tv and (hkey dvd or hkey dvds)). The bug has been reported to Ex Libris but no remedy has been offered.
Permissions are record-specific, not field-specific.
The hitlist cannot be resorted or configured.
It is not possible to Email a record from the Cataloging Client. Printing is limited to screen capture (not adequate), and even that must be done using separate software (Printkey).
When multiple barcodes (item records) are added to a holdings record, a new item record must be filled out for each one. When data in the item record is changed in the holdings record, the holdings record changes are not proliferated to the item records attached
Holdings display in order by location in the OPAC. The limited ability to sort holdings, and the confusing sort in the OPAC will cause wasted time and confusion for our staff. Ideally, we need a method to display our holdings in order first by availability status (P, then R, then N) and then by format.
The modular nature of Voyager means that Archive staff who deal with film traffic have to learn to use both the OPAC and the Cataloging Client, since barcodes and information restricted to staff appears only in the latter, and paging can only be done in the former. Eventually, they may have to learn to use yet a third module, the Circulation Client, if it ever to be possible to use Voyager to support film traffic at the Archive. Potential solutions to this problem: either acquire OPAC software for the Archive alone, and configure a staff OPAC; or customize the Circulation Client to ensure that all relevant information from the holdings and item records, including information restricted to our staff, displays appropriately, and that SRLF paging of noncirculating materials can be done from within the Circulation Client.
Episode titles of television programs ($n and $p subfields in the 245 and 130 fields) cannot be treated as secondary sorting elements, so episodes of a television show with a one-word title can interfile with other works that begin with the same word as the television show but have subsequent words in the title. In the OPAC specification project, we requested that title headings with $n and/or $p subfields be listed in the TITL index twice, once with and once without the $n and $p subfields, so that users interested in a particular television series can get all the episodes together in a brief/list bibliographic display under the heading for that series.
Lack of main entry sorting capability means multiple record displays are very confusingly sorted (130 displays, but sort is on 245); the closest thing to an author-title main entry sort is an 'author sorted by title' search on the Library's initial search screen (only available for author searches)
No keyword searching capability for authority records; for example, Voyager does not allow the SPAC code to be used as a limit, so in order to limit a search to MP or TV, you need to do a keyword search and include either MP or TV in your string of keywords to be searched
We cannot limit by anything in the holdings record other than the location
The credits search on the recommended searches (initial) screen is not a true keyword search; thus, only one name at a time can be searched, and the keyword search (or the credits search on the complex searching screen) must be used to search for more than one name in the credits
The index name that appears in the list of search types on the initial screen has to be the same as the index name that appears in all menus in both OPAC and Cataloging Client, and the name of the column on the far left in displays of left-anchored and headings index search results. For example, 'Title search' as above will also appear in the Cataloging Client search menu and as a column header in displays of results of this search
There is a Voyager-set 9,999 record limit on the number of records that can be retrieved on a keyword search
Voyager will not let you display holdings in order by location code (or anything else)
Language and country limits use only 008 codes, not codes in 041 or 044 fields
Left-anchored searches can be made to pay attention to punctuation only if all punctuation is made significant; you cannot ask to have only the parenthesis be significant. (And this can be done only for left-anchored searches, not for other headings searches where it is needed as well.) Thus, in our file (where we asked to have punctuation be significant), the left-anchored search will not search across subfields unless you type in the exact punctuation; a search on 'room 222 w' will fail, and not retrieve Room 222. Walt Whitman...
The left-anchored search is de-duped such that a bibliographic record displays only under the
first title to appear in the alphabet. Thus, in the left to right title search, the Hitchcock film
Psycho appears ONLY under the heading 'Psycho path,' a 730 02 added entry for a title contained in
the DVD version. Many television episodes with episode titles file under production numbers instead.
Incident report form was filed with Endeavor ca. July, 2004, but no solution was provided.
Last modified: February 23, 2012, my